All Staff - Special Leave
Some reasons why/when special leave may be used are:
If you require more information, or further details on the information provided, please refer to the Special Leave policy.
Please submit an application for Special Leave via the eBis system. This will be submitted to your manager for approval. Once your manager has approved the request, this will be forwarded to Human Resources. You will be notified by email as to whether the request has been approved or rejected.
Paid Special Leave will be granted for medical appointments, only where an individual is unable to arrange a medical appointment outside normal working hours. For the purpose of this policy medical appointments shall be deemed to include appointments at:
If you require more information, or further details on the information provided, please refer to the Special Leave policy.
The table below lists the type of special leave and the relevant time worked at the College in order to qualify for that type of special leave:
| Type of Special Leave | Minimum Qualifying Period of service with New College Durham |
|---|---|
| Bereavement of a dependent | None |
| Parental Activities | 26 weeks |
| Medical appointment | None |
| Public duties (JP, Local Councillor, Reserve Forces training, Jury Duty) | None |
| Urgent Domestic Circumstances | None |
| Inspector’s role in Further/Higher Education context | None |
| Adverse weather | None |
| Time off for Trade Union Duties | None |
| Fertility Treatment | 26 weeks |
| Ante-natal appointments (for partners) | None |
| Paternity Leave | 26 weeks |
Paid special leave will be granted for the bereavement of a dependant, which includes a partner, a son or daughter, a parent or a brother or sister.
The College will consider applications for Special Leave for Bereavement in the case of close relatives (e.g. someone who lives with the employee as part of their family)
It is acknowledged that some Special Leave by their very nature (e.g. bereavement, urgent domestic circumstances) cannot be planned or even anticipated and it is therefore not always possible to secure written approval prior to leave being taken.
An employee who is seeking time off under these circumstances must contact his/her Line Manager as soon as possible, or another suitable person, e.g. Curriculum Leader, Supervisor, if the manager is unavailable ideally prior to the scheduled commencement of work. The Special Leave Application must be completed upon their return to the workplace.
Some of the absence covered under this Policy is planned in advance (eg public duties, jury service, medical appointment, reserve forces training).
Where it is reasonable to expect such planning the College will require the employee to submit an Application for Special Leave via eBis to their Line Manager for consideration. (NB where the commitment is for a prolonged period of time, eg, JP’s carry out their duties once a week, approval will need to be sought on an annual basis).